Queue management and appointments for schools and universities

Manage appointments, walk-ins, and event check-ins in one place. Transform campus operations with a modern and intuitive platform that improves efficiency, reduces wait times, and enhances satisfaction.

4.9/5 on G2.com

Queue management and appointments for schools and universities

Manage appointments, walk-ins, and event check-ins in one place. Transform campus operations with a modern and intuitive platform that improves efficiency, reduces wait times, and enhances satisfaction.

4.9/5 on G2.com

Managing campus services can be challenging

From academic advising to campus events, disorganized scheduling and queues waste time and cause frustration. Students, staff, and faculty deserve better.

Delays and poor communication frustrate students and disrupt their experience.

No-shows and late arrivals waste time and disrupt operations.

Manual scheduling overwhelms teams and leads to inefficiencies in staff allocation.

A user-friendly solution to student-first experiences

Waitwhile helps schools and universities eliminate long waits, missed appointments, and chaotic workflows to deliver seamless experiences that keep everyone stress-free. All in the market’s most user-friendly platform!

Reduce wait times and improve communication

Virtual waitlists and automated updates keep students informed when in line for your services, reducing frustration and eliminating overcrowded service areas.

Streamline scheduling and reduce no-shows

Smart reminders and easy rescheduling options help students stay on track, minimizing disruptions and saving staff time.

Simplify workflows and ease staff burden

Automated tools handle walk-ins, appointments, and event check-ins, freeing staff to focus on what matters most - the students!

Real-world applications: How Waitwhile is transforming campus operations

Empower students to book academic advising sessions, faculty office hours, or tutoring appointments. With Waitwhile, scheduling becomes seamless, allowing students to focus on their success while freeing up faculty to manage their time effectively.

Simplify the complex process of managing financial aid visits. Use virtual waitlists to handle form submissions, consultations, and financial planning appointments, reducing long lines and ensuring students get the support they need.

Streamline queues or provide appointments for essential services like IT support, enrollment help, and counseling. Waitwhile organizes student flow, providing real-time updates and reducing unnecessary stress for both students and staff.

Oversee sign-ups, check-ins, and attendance at student events, club meetings, and campus-wide activities. Waitwhile simplifies registration and ensures smooth entry, helping events run efficiently and improving the overall student experience.

More features that make managing campus queues and appointments easier than ever

Get a clear picture of how students interact with your services. Track wait times, service usage, and appointment trends to make data-driven decisions and improve campus operations.

Manage student services across multiple departments, campuses, or service areas from a single platform, ensuring a unified and seamless experience.

Automate scheduling tasks like confirmations, reminders, and rescheduling, so staff can focus on helping students instead of managing logistics.

Update students and let them respond to you via SMS, email, or web chat. From waitlist notifications to appointment reminders, make it easy for students to stay informed in their preferred language.

Ensure staff are always in the know with notifications and real-time updates about student activity, helping them stay prepared and deliver better support.

Connect Waitwhile with your institution’s existing systems, like student information systems or calendar tools, to simplify workflows and enhance data accuracy.

Create a consistent and professional experience with your school’s branding across every touchpoint, from appointment booking pages to public waitlists, emails, or notifications.

Provide tailored support by identifying returning students and prioritizing their needs. Use data from Waitwhile to improve service and personalize future interactions.

What customers in education say

Oklahoma State University uses Waitwhile’s appointment scheduling to streamline student services, ensuring prompt and efficient support. By allowing students to book appointments online, the university eliminates the need for in-person queuing and manual scheduling.

Why schools and universities choose Waitwhile

An intuitive platform that’s simple for students, staff, and administrators to adopt and use.

Tailor Waitwhile to fit your institution’s unique needs, from department-specific workflows to personalized student communication.

Manage all student interactions in one place, from walk-ins to appointments and check-ins.

Seamlessly connect Waitwhile with your school’s existing systems for a streamlined workflow.

Frequently asked questions

What types of services can Waitwhile manage on campus?

Can Waitwhile help reduce no-shows?

Is Waitwhile easy to use for staff and administrators?

How does Waitwhile handle multi-department or multi-campus setups?

Can administrators control access to sensitive data?