Streamline workflows and elevate customer service with automation
Replace manual processes with automated scheduling, waitlist management, and messaging. Focus on delivering exceptional service while automation handles the rest.
4.9/5 on G2.com
Streamline workflows and elevate customer service with automation
Replace manual processes with automated scheduling, waitlist management, and messaging. Focus on delivering exceptional service while automation handles the rest.
4.9/5 on G2.com
Simplify operations and provide better service with powerful workflow automation
Fewer errors with automated customer journeys
Focus on customers, not administrative tasks
Reduce no-shows with automated communications
How it works
Seamless workflow automation that frees up your time.
LineSync
Merge appointments with your walk-ins
Manage waitlists and bookings in one unified platform. Our LineSync feature automatically adds pre-scheduled appointments to the waitlist, adjusting the wait time accordingly, and minimizing the risk of scheduling conflicts - all without staff intervention.
Communication
Smart, automated customer communication
Send automated reminders, updates, and personalized messages to keep customers informed. Reduce no-shows and keep everyone on the same page with timely communication.
Flow automation
Advanced and flexible autopilot visit rules
Create custom rules that trigger actions based on customer preferences or visit conditions. Automate repetitive tasks such as updates to visit statuses, tags, or prioritize customers for better service flow.
Automated data exchange
Push and pull data between systems
Seamlessly integrate with external platforms to ensure data is synchronized across systems. Keep all tools in sync without manual updates, improving operational efficiency.
Talk to our sales team
Other capabilities for seamless automation
Multi-step visit management
For businesses with multiple locations or service stages, automatically transfer completed visits to another location or queue. This ensures seamless handoffs and continuity in multi-step processes.
Automated visit completion
Visits can be automatically marked as completed when staff start serving the next customer. This reduces manual updates and ensures your waitlist reflects real-time progress.
Close waitlists automatically
Set time or capacity limits for your waitlists, and have them close automatically when thresholds are reached. This prevents customers from joining when wait times exceed acceptable limits.
Smart resource matching and distribution
Automatically match customers with the right staff member based on their needs, service type, or staff availability. This ensures customers get the best support while optimizing resource allocation.
Waitlist prioritization
Move customers to the top of the waitlist based on specific rules, such as VIP status, appointment type, or urgent needs. This feature ensures high-priority customers receive timely attention.
Automated visit tagging
Tag visits automatically based on configured triggers. These tags make it easy to categorize, prioritize and manage customer interactions efficiently.
Assign visit on alert
When a staff member is alerted to serve a customer, the system automatically assigns the visit to them. This eliminates delays in assigning tasks and ensures swift customer service.
Companies that leverage automation in their queue management practices
Efficient scheduling for the U.S. Air Force
The U.S. Air Force uses Waitwhile's appointment scheduling to efficiently manage the flow of over 10,000 personnel at the Royal Air Force base in Lakenheath, UK. By implementing Waitwhile, they significantly reduced wait times and improved communication through SMS notifications.
Why automated queue management and appointments are better with Waitwhile
Ease of use
Simple tools and intuitive interface that make automation easy to set up and use.
Customizability and flexibility
Create tailored automation rules to fit your unique workflows.
Bookings and waitlists in one platform
Automatically merge your bookings into your waitlists.
API and integrations
Automate workflows and sync data across platforms.
Frequently asked questions
What types of tasks can be automated with Waitwhile?
How do the automated visit rules work?
Can I customize the automation rules to fit my business processes?
How does automation improve staff productivity?
How does Waitwhile’s automation ensure accuracy in customer flow management?
There’s nothing to lose but the wait