Streamline workflows and elevate customer service with automation

Replace manual processes with automated scheduling, waitlist management, and messaging. Focus on delivering exceptional service while automation handles the rest.

Automations
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Simplify operations and provide better service with powerful workflow automation

automated customer journeys

Fewer errors with automated customer journeys

With custom rules and smart triggers, you can easily automate customer interactions, from waitlist management to appointment scheduling, reducing human error and improving overall service delivery.
Focus on customers

Focus on customers, not administrative tasks

Waitwhile automates repetitive tasks, allowing your staff to focus on providing personalized, high-quality customer service - leading to higher satisfaction for both employees and customers.
Reduce no-shows

Reduce no-shows with automated communications

Automated reminders and notifications ensure customers don’t forget their appointments, minimizing no-shows and keeping your operations running smoothly.

How it works

Seamless workflow automation that frees up your time.

LineSync

Merge appointments with your walk-ins

Manage waitlists and bookings in one unified platform. Our LineSync feature automatically adds pre-scheduled appointments to the waitlist, adjusting the wait time accordingly, and minimizing the risk of scheduling conflicts - all without staff intervention.

Circle CheckmarkAutomatically add appointments to your waitlist
Circle CheckmarkReal-time adjustments to wait time estimations
Circle CheckmarkReduce manual burden and scheduling conflicts
Linesync
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Communication

Smart, automated customer communication

Send automated reminders, updates, and personalized messages to keep customers informed. Reduce no-shows and keep everyone on the same page with timely communication.

Circle CheckmarkAutomated appointment reminders and confirmations
Circle CheckmarkInstantly triggered notifications for waitlist updates
Circle CheckmarkPersonalized customer messaging

Flow automation

Advanced and flexible autopilot visit rules

Create custom rules that trigger actions based on customer preferences or visit conditions. Automate repetitive tasks such as updates to visit statuses, tags, or prioritize customers for better service flow.

Circle CheckmarkAutomatically update visit states
Circle CheckmarkApply tags to prioritize or categorize visits
Circle CheckmarkAutomatically edit the visits’ custom data fields
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Automated data exchange

Automated data exchange

Push and pull data between systems

Seamlessly integrate with external platforms to ensure data is synchronized across systems. Keep all tools in sync without manual updates, improving operational efficiency.

Circle CheckmarkSync customer data across platforms in real-time
Circle CheckmarkAutomatically update external systems
Circle CheckmarkEnsure consistent workflows across multiple tools

Talk to our sales team

Other capabilities for seamless automation

Queue management

Multi-step visit management

For businesses with multiple locations or service stages, automatically transfer completed visits to another location or queue. This ensures seamless handoffs and continuity in multi-step processes.

Human

Automated visit completion

Visits can be automatically marked as completed when staff start serving the next customer. This reduces manual updates and ensures your waitlist reflects real-time progress.

Waitlist hours

Close waitlists automatically

Set time or capacity limits for your waitlists, and have them close automatically when thresholds are reached. This prevents customers from joining when wait times exceed acceptable limits.

Resources

Smart resource matching and distribution

Automatically match customers with the right staff member based on their needs, service type, or staff availability. This ensures customers get the best support while optimizing resource allocation.

Case studies

Waitlist prioritization

Move customers to the top of the waitlist based on specific rules, such as VIP status, appointment type, or urgent needs. This feature ensures high-priority customers receive timely attention.

Automation

Automated visit tagging

Tag visits automatically based on configured triggers. These tags make it easy to categorize, prioritize and manage customer interactions efficiently.

Alert

Assign visit on alert

When a staff member is alerted to serve a customer, the system automatically assigns the visit to them. This eliminates delays in assigning tasks and ensures swift customer service.

Why automated queue management and appointments are better with Waitwhile

Ease of use

Simple tools and intuitive interface that make automation easy to set up and use.

easeofuse

Customizability and flexibility

Create tailored automation rules to fit your unique workflows.

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Bookings and waitlists in one platform

Automatically merge your bookings into your waitlists.

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API and integrations

Automate workflows and sync data across platforms.

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Frequently asked questions

What types of tasks can be automated with Waitwhile?

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How do the automated visit rules work?

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Can I customize the automation rules to fit my business processes?

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How does automation improve staff productivity?

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How does Waitwhile’s automation ensure accuracy in customer flow management?

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There’s nothing to lose but the wait

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